Build Up

Below is the outline schedule for stands.

We would ask all exhibitors and contractors to adhere to the timetable below as this will help with a smooth build up.

Please note that it is compulsory to wear hi-vis in the loading bays and in the halls during build-up and breakdown.

Children under 16 are not permitted in the halls during this time.

Any special requirements needed regarding build or breakdown please contact luan.garrett@agriconnect.com

Open Period

Break Down

All shell scheme stands must be clear of the halls by 18.30.

Please note it is compulsory to wear hi-vis in the loading bays and in the halls during build up and breakdown.

Children under 16 are not permitted in the halls during these times.

No exhibits or stand fittings are to be removed before 16:00, or until all visitors have left the halls on Wednesday 3rd December 2025.

Shell Scheme Exhibitors

All shell scheme exhibitors must have vacated their stands by 18.30 Wednesday 3rd December.

Please make sure you remove all display panels & promotional material as this will be removed as rubbish if left on your stand after this time.

Space Only Exhibitors

Please ensure all exhibits, stand fitting & waste materials are cleared from the halls by 21:00 on Wednesday 3rd December. Any materials remaining after this time will be removed as rubbish.     

All shell schemes must be ordered via our Sales Team please contact Jane Newton at jane.newton@agriconnect.com if you wish to upgrade to a shell scheme. 

What you get: 

- Carpeted Area 

 - 2.5m high shell scheme of Velcro-compatible infill panels, with aluminium components. 

- Name Board  

- One Table with 2 x Chairs  

- 1 x 500w socket 

-  Spotlights 

Name Board wording:

P&J Live will provide the name boards in standard type (in accordance with the organisers requests) which cannot include slogans etc. Exhibitors must ensure the online form is completed, via the online shop, before 21.11.25 otherwise the name board will be printed as per the exhibition list as provided by the organisers. Any late requests or changes to be made, after the above date, will incur additional charges to the exhibitor.  

Important Information:

Shell scheme panels should be treated carefully to avoid damage and care should be taken when mounting display panels etc. Light material may be attached only by the useof Velcro (the panels are loop, therefore hook Velcro is required) and no fixings should be made onto the aluminium.  

Any damage caused to panels or aluminium, by the use of any other adhesives will incur a charge to the exhibitor. No stand fitting or display feature on shell scheme stands may exceed 2.5m in height.

If in doubt, please contact Craig Paterson, Event Manager, P&J Live for more information Tel. 01224 330420, or email cpaterson@pandjlive.com. 

If installing seamless graphics to your stand, please notify the venue in advance to ensure the electrical installation is correct – onsite requests will incur a charge.

Space Only exhibitors are required to submit the following:

• Full Stand Plans
• Risk Assessment
• Method Statement
• Construction Phase Plan
• Public Liability Insurance

If you have a space only stand, but are not carrying out a bespoke stand build, this must be communicated to the Organisers and P&J Live Exhibitions Executive.

Failure to submit the above information or failure to obtain stand build approval may result in stand construction being halted, changes imposed, or disassembly required at the exhibitor’s own expense.

Stand Build Regulations

Stand walls or decorations cannot exceed a height of 2.5m unless approval has been sought from the organisers. All visible walls over 2.5m must be dressed and conform to all other regulations as per the eGuide. Walls must not overshadow or interfere with neighbouring stands without written prior approval from the organiser.

The maximum build height at AECC is 4m; stands must not exceed this height.

No more than 40% of an open side can be walled. Any walling exceeding 40% must be set back a minimum of 0.5m from the open perimeter of the site.

The stand must not extend beyond its specified floor dimensions in either area or materials.

If you are employing a contractor to build your stand, it is essential that your contractor is fully aware of their responsibilities and that all work must comply with the rules and regulations as set out in the eGuide.

Construction Design and Management Regulations

As of April 2015, all events in the UK are now subject to new legislation: The Construction Design and Management Regulations 2015. This will involve all exhibitors, or their appointed contractors, submitting a Construction Phase Plan, that will encompass the Risk Assessment and Method Statement that they have previously required for stand construction.

Further details can be found here: www.cdm4events.org.uk

Electrics

Space only exhibitors can order electrics for their stand via the space only electrics section within the online shop at https://www.pandjlive.com/event-ordering/event-ordering-exhibitions/ . Please be advised, a mains supply is required, as well as any sockets.

For any requirements not available in the online shop, please contact Craig Paterson, Event Manager , P&J Live. Tel. 07435 942812 or email CPaterson@pandjlive.com.

IMPORTANT ELECTRICAL INFORMATION FOR SPACE ONLY STANDS

All space only stands ordering a mains supply, with the electrical installation being undertaken by anyone other than P&J Live Electrical Services Department (whether it is a “plug and play” system or a fixed wiring system), it is the responsibility of the person(s) undertaking the installation to ensure that the specifications for installation, as laid out in the eGuide, have been complied with and that they have either undertaken appropriate inspection and testing themselves to verify compliance (if suitably qualified), with a copy of the appropriate test form provided to the P&J Live Electrical Services Department, or have arranged for the P&J Live Electrical Services Department to do so.

Further information can be found within the Guide.

Carpet & Flooring

The exhibition hall is carpeted in dark grey and is included for Space Only Exhibitors  

You or your main contractor must supply the following documentation via the stand audit website:

http://krmsafety.co.uk/exhibitor/login

Simply use the email that this handbook has been sent to and this will take you through to your dedicated page on the system.

Alternatively email:

standaudits@krmsafety.management

There are two main types of space only plan submissions –

• exhibitors that are positioning vehicles and/or agricultural machinery on their stands with no build element to their stand at all.
• Those exhibitors that are designing a stand and as part of their space only stand are erecting temporary structures/ stand build.

 If you are in any doubt as to which category applies to you please do contact KRM Safety Management Ltd and ask.

 For those exhibitors to whom the first category applies KRM Safety Management Ltd will require the following information from you –

 Basic plan showing your vehicles plotted within your space.

• Risk Assessment - to include elements of marshalling your vehicles into position and demonstrating that any necessary safety features of your machines are in place for the show open.
• Method Statement
• Your public liability insurance.

 For those exhibitors who are planning on having their stand built and designed, hence falling under the 2nd category, the following information is required -

 • Plan view of stand, showing external dimensions and which sides are open onto the gangways.
• Plan view showing your stand's orientation i.e. how your design relates to those stands surrounding your space.
• Plan view should detail any hall column incorporated within your design, its dimensions and the distance to the nearest stand edge.
• Elevation views, with clearly marked heights.
• Details of the materials used to construct the stand.
• Colour visual of stand.
• Risk assessment and Fire risk assessment.
• Method Statement.
• Construction Phase Plan
• Your public liability insurance (stand builder)

Please ensure that everyone coming on site during build up and breakdown of the event has completed the site induction which is available below.

Link coming soon

You can submit you Risk Assessment with our health and Safety Partner KRM Safety by clicking here. 

Risk Assessments

Risk assessments are an essential tool for planning how health and safety will be controlled in the work place. It is simply a careful examination of what, in your work, could cause harm to people so that you can weigh up whether you have taken enough precautions or should do more to prevent harm.

Each exhibitor must assess the risks for the three phases of the event and undertake a risk assessment identifying the hazards present on-site and ways in which you will then minimise and control those hazards. It is advised that exhibitors follow the HSE recommended five steps:

1. Look for possible hazards
2. Decide who could be harmed and how
3. Evaluate the risk
4. Record the findings
5. Review your findings

Please also consider the following:

• Do you plan any significant construction on your stand?
• Will you be using any tools, power tools, ladders, paint or chemicals on your stand?
• Will there be any hazardous or moving exhibits/machinery on your stand?
• Will there by use of any form of gas on the stand at any time?
• Will you be responsible for dismantling the stand?
• Will there be any working at height?
• Will you be laying flooring or a platform?
• Will you be installing a ramp or stairs?

If you have answered YES to any of the above YOU MUST include the related hazards on the Risk Assessment for your stand.

SAMPLE RISK ASSESSMENT
Please click here to log in to the Health & Safety site via the Exhibitor E-zone which includes a sample risk assessment that you can complete.

Please visit http://www.hse.gov.uk/risk/controlling-risks.htm if you require further information.

Details on data scanning app coming soon...

If you require forklifting, please contact Craig Paterson, Event Manager, P&J Live.  

Telephone 01224 330420 or email cpaterson@pandjlive.com. 

If you require rigging for your stand please contact please contact Craig Paterson, Event Manager, P&J Live.  

Telephone 01224 330420 or email cpaterson@pandjlive.com. 

All submissions for rigging must be supported by plans and structural details of all elements to be rigged. 12 Rigging is only permitted by trained & authorised P&J Live Riggers. P&J Live reserve the right to refuse any items to be rigged if they are deemed to be unsafe or if insufficient information is provided. 

There are a number of hotels within close proximity of P&J Live. Accommodation is usually in great demand and you are advised to book early.

BGC Events is a specialised accommodation and event services agency offering discounted rates at a range of hotels of various standards within a wide radius of the NEC and would be happy to help arrange your accommodation.

BGC Events Tel: 01572 770352

https://bgcevents.co.uk/future-farming-expo-scotland-2025/

We don't pass on your details to any other accommodation companies so please be wary of calls or emails from anyone other than our official contractor.

You can also book hotels with EventBeds™ by NuBreed Hotels.

Access exclusive discounts of up to 30% off at carefully selected hotels near to the Land Leisure & Tourism / Farm Business Innovation Show.

Book with confidence using the EventBeds ™ widget today to avoid disappointment. 

P&J Live offer visitors a complimentary wi-fi service. To connect, select and join P&J Live Free Wi-Fi network. This service is suitable for light browsing only. 

Should you require dedicated bandwidth, please contact Craig Paterson by emailing CPaterson@pandjlive.com.  

The Catering Department at P&J Live has unrivalled expertise which is provided throughout every event to a high standard, both in terms of food quality and customer care. A wide range of exhibition catering options are available and P&J Live will be pleased to discuss your requirements with you. For further details, please contact Graham Mutch, Head of Food & Beverage, via email at GMutch@pandjlive.com

Exhibitors are responsible for keeping stands tidy and ensuring that waste is deposited in accordance with the rules on waste disposal. For health & safety reasons, it is important that all exhibitors and contractors keep aisles and walkways clear of rubbish at all times. Any items left in the aisles are subject to being cleared away, regardless of whether they are waste or not.  

Cleaning of public aisles and common areas will take place the evening before show open and regular patrols throughout the event. Where possible, stands will also have light vacuuming.  

Additional cleaning services can be ordered via the online shop here:https://www.pandjlive.com/event-ordering/event-ordering-exhibitions/ 

The installation or alteration of any electrical installation or fitting by any person other than a member of P&J Live’s in-house Electrical Services Team is strictly prohibited. In accordance with current health & safety legislation all electrical equipment and fittings should comply with applicable test regulations.

Additional electrics can be ordered via the online shop here: https://www.pandjlive.com/event-ordering/event-ordering-exhibitions/  or by contacting Craig Paterson, Events Manager, P&J Live. Tel. 01224 330420, or email. cpaterson@pandjlive.com

As part of your shell scheme package, you will receive 1 x table and 2 x chairs. 

A full range of audio-visual equipment can be hired for the duration of the exhibition. This can be ordered using the online shop at https://www.pandjlive.com/event-ordering/event-ordering-exhibitions/ . For any requirements not available through the online shop, please contact Craig Paterson, Events Manager, P&J Live. Tel. 01224 330420, or email. cpaterson@pandjlive.com

Please ensure that music and commentary for demonstrations, videos, presentations etc. is kept at a level which will not interfere with neighbouring stands.

A-Z coming soon

All exhibitors must observe the delivery times and ensure deliveries arrive no earlier than1st December 2025 Any deliveries that arrive before this date may be refused, or stored at the exhibitor's expense.

Please ensure all deliveries are marked as follows:

COMPANY NAME & STAND NUMBER FUTURE FARMING EXPO SCOTLAND 2025

P&J Live

The Event Complex Aberdeen

East Burn Road

Stoneywood

Aberdeen

AB21 9FX

P&J live cannot be held responsible for any deliveries which are not addressed correctly. If shipping from outside the UK, we recommend that you ship via a Customs Agent, as the venue cannot get involved in any customs issues.

Please note that during the show, under normal circumstances, no goods may be delivered to or removed from stands during the open hours of the exhibition. If this is necessary, permission must be sought from the organiser and P&J Live Venue Show Manager.

If your delivery will require forklifting, please contact Craig Paterson by emailing CPaterson@pandjlive.com.

Collections: Any items being collected by a courier must be securely packaged, clearly labelled and left on your stand, along with the completed courier collection form, which can be found within the exhibitor manual – copies will also be available via the Show Management Office during the show.

It is your responsibility to ensure that couriers collect by close of business on Thursday 4th December. Any packages not collected by this time will either be destroyed or stored at the exhibitor’s expense.

Exhibitor Access

During build days, exhibitors and contractors will have access to the P&J Live Service Yard for unloading. Once materials are unloaded, stewards will then direct to exhibitor parking at the rear of the service yard. During show open days, complimentary parking is available in the P&J Live Subterranean Car Park. 

Access to the P&J Live Service Yard at the end of the show will be prohibited until approximately 30 minutes after the official show close, or as soon as all visitors have left the hall. Exhibitors with small hand carry items are advised to keep their vehicles in the Subterranean Car Park and hand carry/use small trollies. 

Travel to P&J Live

By car: 

P&J Live enjoys excellent road, rail and air transportation links. The complex is conveniently situated off the A96 Aberdeen to Inverness Road and is close to the AWPR for access from the South. 

By public transport: 

The Stagecoach Service 727 runs from Aberdeen City Centre to Aberdeen up to every 10 minutes Monday to Friday and every 30 minutes Saturday/Sunday. 

For more information, including full timetable and ticket information, please visit https://www.stagecoachbus.com. 

By rail: 

Dyce Train Station is just 1.5 miles from P&J Live, which offers regular connections north and south for event visitors travelling by rail. 

By air: 

Aberdeen Airport is just 1.5 miles away. Flight connections are available to London airports, most other UK airports and Northern Europe. 

Venue Information  

Future Farming Expo Scotland 2025 takes place at P&J Live, The Event Complex Aberdeen, East Burn Road, Stoneywood, Aberdeen, AB21 9FX T: 01224 330 427 or E: info@pandjlive.com 

Participating at an event we have zero tolerance for actions or behaviour that impact an event participant’s safety and wellbeing, including, but not limited to: